Leases overview

Leases are records of property rental agreements used as comparable rent evidence in valuations. Each lease record holds the address, parties, term, rent, and commentary for a leased property. The leases belong to your organisation, so everyone in your organisation with access sees the same records.

Lease statuses

Every lease shows a status that is worked out from its commencing date, its terminating date, and today's date. The status is never entered by hand.

Status	Description
Upcoming	The lease has not commenced yet.
Active	The lease has commenced and does not end within the next 90 days.
Expiring	The lease ends within the next 90 days.
Expired	The terminating date has passed.

The Leases page

The Leases page lists your leases in a grid. Access it from Leases in the main navigation. Only users with the permission to see the lease menu item can open it. See Roles for the lease permissions.

The controls above the grid are described below.

Active duringInput

Limits the list to leases running during a period

Choose a period from the dropdown, such as This Year or Last 12 Months, to list the leases that were running at any point in that period. A lease is included when its term overlaps the period, which includes a lease that started before the period and ended after it. A lease with no commencing date or no terminating date is treated as open ended on that side, so it is never left out because of the missing date.

This control always has a value and cannot be cleared. It starts on This Year.

Choose Custom range to pick your own period. The From and Until date fields appear, and the list updates once both dates are entered.

Search leasesInput

Filters the visible rows to those containing the entered text

Filters the visible rows in real time to those containing the entered text across all columns.

Refresh leasesAction

The Refresh leases button reloads the list to show any changes made since it was loaded.

DownloadAction

Exports the lease list as an Excel or CSV file

The Download button opens a menu with the following options:

• Export summary to Excel: Downloads the list as an Excel file.
• Export summary to CSV: Downloads the list as a CSV file.

New leaseAction

Click New lease to open the lease form and create a lease. See Managing leases. Only visible when your account has permission to create leases.

Lease list

The list shows one lease per row and is sorted by commencing date, most recent first. Columns marked as hidden by default can be shown using the column menu in each column header. Double-click a row to open the lease. Click a Ref to open the lease in a full page.

Column	Shown by default	Description
Ref	Yes	The unique reference number for the lease. Displayed as a link that opens the lease.
Linked valuations	Yes	The reference numbers of the valuations that use this lease as evidence. Each reference is a link that opens the valuation.
Last valuation	Yes	The reference number of the most recent valuation completed at this property. Displayed as a link that opens the valuation.
Address columns	Varies	The property address, split into columns such as Street address, Suburb, and State. Full address, Prop. name, Unit No., H/N, and Street are hidden by default.
Lessor	Yes	The party who owns the property and grants the lease.
Lessee	Yes	The party who rents the property.
Commencing	Yes	The date the lease commenced.
Terminating	Yes	The date the lease ends.
Status	Yes	The status of the lease. See Lease statuses.
Term	Yes	The length of the lease, as entered on the lease.
Term (days)	No	The length of the lease in days, worked out from the commencing and terminating dates.
Commencing rent	Yes	The rent at the start of the lease, as entered on the lease.
Current rent	Yes	The rent currently payable.
Outgoings	No	The outgoings recorded on the lease.
Lettable area	No	The leasable floor area in square metres.
Permitted use	Yes	The uses permitted under the lease.
Lease type	Yes	The type of lease, such as commercial or residential.
Dealing number	Yes	The dealing number recorded on the lease.
Created by	No	The user who created the lease.
Created at	No	The date and time the lease was created.
Updated by	No	The user who last updated the lease.
Updated at	No	The date and time the lease was last updated.

Row actions

The last column of each row holds the row actions. The same actions, and a few more, are in the context menu when you right-click a row. See Managing leases for what each action does.

CloneAction

The Clone button clones the lease. Only visible when your account has permission to create leases.

EditAction

The Edit button opens the lease for editing. If your account can view leases but not edit them, the Open in new tab button is shown instead.

DeleteAction

The Delete button deletes the lease. Only visible when your account has permission to delete leases.

Context menuAction

Right-click a row for more actions

Right-click a lease to open the context menu. It contains:

• Open lease in new tab: Opens the lease in a full page in a new browser tab.
• Edit lease or View lease: Opens the lease. The menu shows Edit lease when you can edit leases and View lease when you cannot.
• Delete lease: Deletes the lease. Disabled when your account does not have permission to delete leases.
• Copy lease address to clipboard: Copies the full address of the lease.
• Open address in: Opens the lease address in Google Maps, Google search, SIX Maps (NSW leases with a property ID only), or VOW Maps (only when mapping is enabled for your organisation).
• Open selected leases in Google Maps and Open selected leases in VOW Maps: Open every selected lease on the map. Click a row to select it. Disabled until a lease is selected.